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Secretary (OA)

Company: Veterans Affairs, Veterans Health Administration
Location: Johnson City
Posted on: November 30, 2019

Job Description:

Secretary (OA)Department of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview

  • ##### Open & closing dates11/21/2019 to 12/03/2019
    • ##### ServiceCompetitive
      • ##### Pay scale & gradeGS 8 - 9
        • ##### Salary$46,572 to $66,868 per year
          • ##### Appointment typePermanent
            • ##### Work scheduleFull-TimeLocation1 vacancy in the following location:-Johnson City, TNRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThe Executive Secretary is located in the Office of the MedicalCenter Director which is responsible for the operational oversight,management and delivery of healthcare in a large and complex systemthat spans a 3 state region.Learn more about this agencyResponsibilitiesThe incumbent serves in a dual capacity; 1) executive secretary tothe Medical Center Director, and 2) office manager for theDirector's office and ensures that practices and procedures used bysecretaries' organization-wide in subordinate offices are consistentwith those of the Director's office. He/she provides administrativeleadership, consultation and technical assistance to administrativestaff, service chiefs, section chiefs, care line managers and theiradministrative support staff related to office administrativeoperations and organizes the day-to-day activities of the Office ofthe Medical Center Director.Work Schedule: Mon-Fri 7:45a-4:30p with 45 minute lunch (May berequired to work some evenings)Compressed/Flexible: Not availableTelework: Not availableVirtual: This is not a virtual position.Position Description/PD#: Secretary (OA)/PD60160-0 andPD60160-00Relocation/Recruitment Incentives: Not authorizedFinancial Disclosure Report: Not requiredTravel RequiredNot requiredSupervisory statusNoPromotion Potential9
              • #### Job family (Series)0318 Secretary- RequirementsConditions of Employment
                • You must be a U.S. Citizen to apply for this job
                • Designated and/or random drug testing may be required
                • Selective Service Registration is required for males born after12/31/1959
                • You may be required to serve a probationary period
                • Subject to background/security investigation
                • Selected applicants will be required to complete an onlineonboarding processQualificationsTo qualify for this position, applicants must meet all requirementsby the closing date of this announcement, 12/03/2019.Time-In-Grade Requirement: Applicants who are current Federalemployees and have held a GS grade any time in the past 52 weeksmust also meet time-in-grade requirements by the closing date ofthis announcement. For a GS-8 position you must have served 52 weeksat the GS-7. For a GS-9 position you must have served 52 weeks atthe GS-8. The grade may have been in any occupation, but must havebeen held in the Federal service. An SF-50 that shows yourtime-in-grade eligibility must be submitted with your applicationmaterials. Note: Time-In-Grade requirements also apply to formerFederal employees applying for reinstatement as well as currentemployees applying for Veterans Employment Opportunities Act of 1998(VEOA) appointment.Typing Proficiency: A minimum typing speed of 40 words perminute is required. Applicants must either submit evidence of typingproficiency or self-certify by written statement their ability totype 40 wpm.You may qualify based on your experience as described below:- Specialized Experience: You must have one year ofspecialized experience equivalent to at least the next lowergrade GS-7 in the normal line of progression for the occupationin the organization to qualify for GS-8. You must have one yearof specialized experience equivalent to at least the next lowergrade GS-8 in the normal line of progression for the occupationin the organization to qualify for GS-9. Examples of specializedexperience would typically include, but are not limited to:composing and editing correspondence, maintaining appointmentcalendars, scheduling appointments, making travel arrangements,scheduling and arranging conferences and meetings, and takingmeeting minutes.You will be rated on the following Competencies for this position:1 - Ability to organize the work of an office and perform clericaland administrative duties.2 - Ability to compose and review written material for compliancewith rules of correspondence and grammar.3 - Ability to maintain a calendar of events and appointments andmake arrangements for appointments and/or events.4 - Ability to communicate with a variety of people with variouseducation backgrounds and socio-economical backgrounds.5 - Ability to advise and instruct secretaries in subordinateorganizations concerning such matters as directives, reports,correspondence, and telephone procedures.PREFERRED EXPERIENCE:- Experience receiving and screening telephone calls,transferring, referring calls, and receiving official visitors.- Experience in preparing draft and/or final form of materialssuch as memoranda, letters, reports, typing, reviewing anddistributing correspondence.- Experience performing a variety of administrative supportduties, such as transcribing meeting minutes, or copying andfiling documents.- Scheduling appointments, making travel arrangements, andcoordinating conferences and work groups.- Experience responding to routine requests for information suchas status of reports, suspense dates for matters requiringcompliance, and similar information readily available fromfiles.Experience refers to paid and unpaid experience, including volunteerwork done through National Service programs (e.g., Peace Corps,AmeriCorps) and other organizations (e.g., professional;philanthropic; religions; spiritual; community; student; social).Volunteer work helps build critical competencies, knowledge, andskills and can provide valuable training and experience thattranslates directly to paid employment. You will receive credit forall qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours ofwork per week. Part-time experience will be credited on the basis oftime actually spent in appropriate activities. Applicants wishing toreceive credit for such experience must indicate clearly the natureof their duties and responsibilities in each position and the numberof hours a week spent in such employment.Physical Requirements: The work is sedentary. This positionrequires mobility within the facility environment and may onoccasion require travel to other locations for meetings andconferences. The position may require flexible duty hours toaccomplish program objectives.EducationThere is no educational substitution at this grade level.Additional informationThe Interagency Career Transition Assistance Plan (ICTAP) andCareer Transition Assistance Plan (CTAP) provide eligibledisplaced Federal/VA competitive service employees with selectionpriority over other candidates for competitive service vacancies. Tobe qualified you must submit appropriate documentation (a copy ofthe agency notice, your most recent performance rating, and yourmost recent SF-50 noting current position, grade level, and dutylocation) and be found well-qualified for this vacancy. To bewell-qualified: applicants must possess experience that exceedsthe minimum qualifications of the position including all selectivefactors, and who are proficient in most of the required competenciesof the job. Information about ICTAP and CTAP eligibility is on OPM'sCareer Transition Resources website at Policy: The posting of this announcement does notobligate management to fill a vacancy or vacancies by promotion. Theposition may be filled by reassignment, change to lower grade,transfer, appointment, or reinstatement. Management may use any oneor any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that havefaced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additionalvacancies.Veterans and Transitioning Service Members: Please visit the VAfor Vets site for career-search tools for Veterans seekingemployment at VA, career development services for our existingVeterans, and coaching and reintegration support for militaryservice members.For more information on the "Who may apply" eligibilityrequirements, please refer to the OHRM Status Candidates and OtherCandidate Definitions document.If you are unable to apply online view the following link forinformation regarding an Alternate Application.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WEWILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you arereferred for consideration, you may be asked to submit additionaljob related information, which may include, but not limited to;responses to the knowledge, skills and abilities; completion of awork sample, and/or contact for an interview. Your resume and/orsupporting documentation will be verified. Please follow allinstructions carefully. Errors or omissions may affect your ratingor consideration for employment.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNoPosition sensitivity and riskNoncritical-Sensitive (NCS)/Moderate RiskTrust determination processSuitability/Fitness- Required DocumentsTo apply for this position, you must provide a complete ApplicationPackage which includes:
                  • Resume
                  • SF-50/ Notification of Personnel ActionRequired: Most recent SF-50 (not an award SF-50) to provideproof of your eligibility to apply for this position and (ifdifferent) an SF-50 to provide proof of time in grade.ALL THE ITEMS LISTED ABOVE ARE REQUIRED AT TIME OF APPLICATION.If you fail to supply the required documents above, you will notbe considered further for this vacancy.If you are a virtual employee physically located at the MountainHome VAMC and you wish to be considered in the first area ofconsideration along with other facility employees, you must ALSOprovide evidence of your eligibility such as a signed memorandum,commitment letter, etc. indicating that such an agreement is inplace. (Required if applicable)The following documents are accepted, and may be required ifapplicable to your eligibility and/or qualifications for thisposition. Please use this checklist to make sure you have includedother documents required for your application, such as a copy ofyour transcript (if using education to qualify), SF-50's(current/former Federal employees), documentation to supportVeterans Preference claims, or ICTAP/CTAP documentation (fordisplaced Federal employees). You will not be contacted foradditional information.- Cover Letter- OF-306- Performance Appraisal- Resume- SF-50/ Notification of Personnel Action- TranscriptSF-50, Notification of Personnel Action (if applicable for Time inGrade and/or Eligibility):- Most recent SF-50 if you are a current or former Federalemployee- An SF-50 showing your time-in-grade eligibility must besubmitted with your application materials. If the most recentSF-50 has an effective date within the past year, it may notclearly demonstrate you possess one-year time-in-grade, asrequired by the announcement. In this instance, you must providean additional SF-50 that clearly demonstrates one-yeartime-in-grade- Award 50's do not provide sufficient information and will not beaccepted for the purpose of verifying time-in-grade.- Examples of appropriate SF-50's include:- Within grade increases at the highest grade held; or- Promotions with an effective date more than one year old; or- SF-50's at the highest grade held with an effective datemore than one year old.Veterans' Preference: When applying for Federal Jobs, eligibleVeterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), orfor Sole Survivor Preference (SSP) in the questionnaire. You mustprovide a legible copy of your DD214(s) which shows dates andcharacter of service (honorable, general, etc.). If you arecurrently serving on active duty and expect to be released ordischarged within 120 days you must submit documentation related toyour active duty service which reflects the dates of service,character of service (honorable, general, etc.), and dates ofimpending separation. Additionally, disabled veterans and otherseligible for 10-point preference (such as widows or mothers ofeligible Veterans) must also submit an SF-15 "Application for 10Point Veteran Preference" with required proof as stated on the form.Documentation is required to award preference. For moreinformation on Veterans' Preference, please visit you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- BenefitsA career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.Review our benefitsEligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for thisposition, you must complete the questionnaire and submit thedocumentation specified in the Required Documents section below. Thecomplete application package must be submitted by 11:59 PM (ET) on12/03/2019 to receive consideration. To preview the questionnaireclick
                  • To begin, click Apply Online to create a USA JOBS account orlog in to your existing account. Follow the prompts to selectyour USA JOBS resume and/or other supporting documents andcomplete the occupational questionnaire.
                  • Click Submit My Answers to submit your application package.NOTE: It is your responsibility to ensure your responses andappropriate documentation is submitted prior to the closing date.To verify your application is complete, log into your USA JOBSaccount,, select theApplication Status link and then select the more information linkfor this position. The Application page will display the status ofyour application, the documentation received and processed, and anycorrespondence the agency has sent related to this application. Youruploaded documents may take several hours to clear the virus scanprocess. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancyannouncement. You must re-select your resume and/or other documentsfrom your USA JOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is acondition of employment and a requirement for all Department ofVeterans Affairs Health Care Personnel (HCP). HCP are individualswho, during the influenza season, work in VHA locations wherepatients receive care or who come into contact with VA patients aspart of their duties. VHA locations include, but are not limited to,VA hospitals and associated clinics, community living centers(CLCs), community-based outpatient clinics (CBOCs), domiciliaryunits, Vet centers and VA-leased facilities. HCP include all VAlicensed and unlicensed, clinical and administrative, paid andunpaid, full- and part-time employees, intermittent employees, feebasis employees, VA contractors, students, researchers, volunteers,and trainees who work at these facilities. HCP that are unable toreceive or otherwise decline a flu shot will be expected to wear aface mask throughout the influenza season.Agency contact informationTracy WilliamsPhone423-926-1171 X3493Fax423-979-3540EmailTRACY.WILLIAMS8@VA.GOVAddressJames H Quillen VA Medical CenterCorner of Lamont Street and Veterans WayMountain Home, TN 37684USLearn more about this agencyNext stepsOnce your online application is submitted you will receive aconfirmation notification by email. After we receive applicationpackages (including all required documents) and the vacancyannouncement closes, we will review applications to ensurequalification and eligibility requirements are met. After the reviewis complete, a referral certificate(s) is issued and applicants willbe notified of their status by email. Referred applicants will benotified as such and may be contacted directly by the hiring officefor an interview. All referred applicants receive a finalnotification once a selection decision has been made.You may check the status of your application at any time by logginginto your USA Jobs account and clicking on Applications. Informationregarding your application status can be found in the USAJobs HelpCenter.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.
                    • Equal Employment Opportunity (EEO) for federal employees & jobapplicantsReasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:
                      • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
                      • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
                      • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.Legal and regulatory guidance
                        • Financial suitability
                        • Social security number request
                        • Privacy Act
                        • Signature and false statements
                        • Selective Service
                        • New employee probationary periodThis job originated on For the full announcement and toapply, visit Only resumessubmitted according to the instructions on the job announcement listedat will be considered.

Keywords: Veterans Affairs, Veterans Health Administration, Johnson City , Secretary (OA), Administration, Clerical , Johnson City, Tennessee

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