Academic Advisor/Retention Specialist
Company: University of Idaho
Location: Johnson City
Posted on: April 4, 2021
Posting Number SP002760P Position Title Academic Advisor/Retention
Specialist Location Moscow Division/College Enrollment Management
Department University Advising Services FLSA Status Overtime Exempt
Employee Category Exempt Pay Range $40,352 per year or higher
depending on experience and education Type of Appointment Fiscal
Year FTE 1
Full Time/Part Time Full Time Position Overview The Academic
Advisor/Retention Specialist provides support and education to
elevate students' learning experience at the University of Idaho.
The Academic Advisor/Retention Specialist fosters student success
by building positive and professional student relationships and
implementing proactive strategies that help students fulfill their
educational goals. The Academic Advisor/Retention Specialist will
have content expertise in the College of Agriculture & Life Science
(CALS) academic programs and help students select courses and
engage in opportunities consistent with their developing goals and
interests. This position will also support students' timely
progress toward degree completion. Additional duties include, but
are not limited to, providing information and clarification
regarding university academic policies, creating rapport and
building academic advising relationships, and referring students to
appropriate campus resources.
This position is expected to work collaboratively with university
partners to ensure students have access to all campus support and
Unit Overview The University Advising Services (UAS) unit is part
of University of Idaho's Strategic Enrollment Management (SEM)
Division. UAS seeks to elevate the standard for excellence in
academic advising by working collaboratively with students and the
university community to engage in advising practices that are
rooted in teaching, connection, accessibility, and mutual respect
in order to cultivate citizens engaged in their education and
beyond. Our mission is to assist in the exploration and discovery
of academic resources; educate students about university policies
and procedures; promote engagement in high-impact opportunities,
university life, and the community; and empower students to take
ownership of their individual goals, decisions, and
Funding A visa sponsorship is available for the position listed in
this vacancy. Uncertain Internal Posting? Position Responsibilities
Key Accountability Provide effective academic advising services to
undergraduate students by: Job Duties --- Working in collaboration
with CALS and the University Advising Services team to serve
students and meet advising needs.
--- Implementing advising best practices, guided by the Council for
Advancement of Standards in Higher Education (CAS) guidelines,
NACADA, and Complete College America.
--- Ensuring students are properly advised in regard to appropriate
course selection and in compliance with academic regulations
related to graduation eligibility.
--- Assisting students in assessing their interests and abilities,
examining their educational goals and developing short-term and
long-term plans to meet their objectives.
--- Assisting students with course registration and graduation
--- Providing accurate and timely information and interpreting
institutional, general education, and major requirements;
clarifying institutional policies and procedures.
--- Evaluating and monitoring student academic progress and the
impact on achievement of goals.
--- Reinforcing student self-efficacy, self-direction and
--- Remaining up-to-date on university and college-specific
curricular changes, communicating those changes to current and
prospective students and high school and community college
--- Managing and maintaining accurate advisor assignments in
VandalWeb as well as updating advisor records in Banner, Degree
Audit and VandalStar to maintain student advising files
--- Advising provisional admits and working with faculty advisors
to ensure student success.
--- Collaborating with college leadership and faculty to facilitate
a successful student transition from Academic Advisor/Retention
Specialist to faculty advisors.
--- Maintaining current knowledge about advising tools such as
Degree Audit and VandalStar and communicating that information
effectively to students.
--- Maintaining current knowledge of FERPA regulations.
Key Accountability Educate, engage, and enrich advisees by making
sure they have awareness and access to multiple opportunities for
enrichment and support by: Job Duties --- Fostering a strong
connection to the academic college by maintaining an accurate
understanding of academic curriculum and student enrichment
opportunities through regular communication with college
--- Ensuring students are properly advised in regard to educational
experiences including internships, study abroad, honors, research
--- Demonstrating a close working relationship with key student
support service offices, all academic departments within the
assigned college by referring students to these resources when
--- Ensuring students receive adequate information about career
options by working closely with Career Services.
--- Directing students with educational or personal concerns, or
skill/learning deficiencies, to appropriate campus resources and
programs as necessary, including the Counseling and Testing Center,
Dean of Students office, and/or Center for Disability Access and
--- Participating in college programs to support student success
Key Accountability Support University retention and graduation
efforts by: Job Duties --- Implementing proactive advising
strategies to support retention, progression, and on-time
--- Monitoring progress survey (early warning grade) flags in
VandalStar, mid-term grades flags and academic probation reports;
implementing proactive interventions for appropriate student
--- Developing and maintaining knowledge and understanding of
current admissions standards, college placement tests, curriculum
prerequisites and degree requirements, and restrictions and
exceptions for potential undergraduate transfers and high school
--- Participating in and helping plan university orientation and
student success events such as UIdaho Bound (pre-advising and
onboarding), Vandal Welcome, Envision Idaho, Sneak Peak, Semester
Refresh, Registration Night and other programs as approved by the
--- Utilizing university data to help identify at-risk student
populations; collaborating closely with the advising team and other
university student support offices on strategic retention
--- Referring students to faculty mentors.
Key Accountability Contributes to the college administration effort
by: Job Duties --- Assisting in assigning students to their faculty
--- Sharing oversight of the peer leader program with CALS
--- Coordinating CALS living community programming for student
--- Managing plans for students on academic
probation/disqualification, including return plan for students
eligible to return and managing the FTFT list.
--- Managing student reports and communication for CALS (e.g.
probation, early warning grades, midterm grades).
--- Organizing and directing college course registration sessions
for UIdaho Bound events and conducting training of faculty
--- Attending department/faculty meetings throughout the year.
--- Serving as a member of CALS Academic Programs Advisory and
--- Reviewing 4 year plans and ensuring accuracy and implementation
of viable degree programs.
--- Serving on Scholarship Committee.
--- Supporting Academic Petitions (in absence of Assoc. Dean).
--- Submitting substitution/waiver requests for caseload in
collaboration with faculty.
--- Working with Career Services and CALS intern to coordinate CALS
Employer Networking Nights.
--- Serving as CALS liaison with Financial Aid for financial
--- Serving as CALS liaison with the Office of the Registrar for
Key Accountability Ensure professional development and growth by:
Job Duties --- Maintaining membership in NACADA, as budget
--- Attending trainings, professional meetings, seminars, workshops
and conferences, as budget allows.
--- Keeping up-to-date with reading of the latest monographs and
articles about current issues in advising and retention and share
--- Serving on UI committees as appropriate.
Required Experience --- Experience delivering student-centered
--- Experience presenting information clearly and concisely to
individuals, small, and large groups.
--- Experience compiling and analyzing information for
--- Experience interpreting and applying standards and
Required Education --- Bachelor's degree
Required Licensures, Certifications or other --- Must be eligible
for membership in NACADA
--- Willingness to travel and to work selected evenings and
Additional Preferred --- Degree or professional experience in a
--- Master's Degree
--- Demonstrated experience providing academic advising in a higher
--- Experience working successfully with diverse students and
--- Experience establishing and maintaining quality professional
--- Experience analyzing information to identify and define
problems/alternatives and developing recommendations.
--- Knowledge of University of Idaho academic rules and regulations
for undergraduate level advising...... click apply for full job
Keywords: University of Idaho, Johnson City , Academic Advisor/Retention Specialist, Other , Johnson City, Tennessee
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