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supply chain Specialist - supply chain-full-time

Company: State of Franklin Healthcare Associates
Location: Johnson City
Posted on: April 7, 2019

Job Description:

State of Franklin Healthcare Associates is currently recruiting for a Full-Time Supply Chain Specialist to work with our Supply Chain team. State of Franklin Healthcare Associates was voted as the Best Place to Work in the 2018 Johnson City Press Reader's Choice Award. Summary The Supply Chain Specialist performs a variety of duties in purchasing, receiving, issuing, handling, and accounting for inventory stock. Essential Duties and Responsibilities * Maintains the Inventory Optimization System (IOS) accurately. * Compares vendor pricing, quality and service. * Recommends products and services for consideration and negotiates purchasing agreements by working with vendors, clinic management and the Supply Chain Manager. * Meets with vendors as needed, maintains positive vendor relationships and addresses inaccurate pricing, shipment and quality concerns. * Maintains current pricing from vendors within the database. * Assists with the design and proofing of printed materials including letterhead, envelopes, business cards, appointment cards, signs, decals, etc. * Places, processes and tracks Medical Office Building (MOB) orders in the Inventory Optimization System (IOS). * Orders appropriately to have adequate supply on hand without overstocking. * Maintains par levels. * Receives shipments in Supply Chain, reconciles shipments with purchase orders, packing slips and invoices. * Processes returns as needed. * Utilizing the Inventory Optimization System (IOS), distributes supplies to clinics appropriately and documents distributions for accurate accounting. * Inventories supplies as needed and compares the count with Inventory Optimization System (IOS) volumes. * Codes invoices for Accounts Payable and submits in a timely manner. * Assists Accounting Department as needed to reconcile invoices. * Assists with mail and package distribution as needed to maintain optimum department efficiency, delivers mail to the Post Office daily and orders postage as necessary. * Trains Supply Chain staff and clinic personnel on the operation of the database, builds templates for the clinics and coordinates with their staff to maintain them. * Provides drinks for meetings as requested by management. Other * Compiles information and prepares reports. * Maintains records. * Participates in educational activities. * Follows organizational policies and procedures, including State of Franklin Healthcare Associates Compliance Manual, Code of Ethics and Business Standards, HR Policies and Procedures Manual, Team Member Handbook, OSHA Manual and any other policies or procedures for the job function, department, location or clinic. * Performs other duties as assigned. Direct Reports None Qualifications Ability to prepare, analyze and interpret vendor contracts, pricing information, and inventory reports. Skill in using computer, calculator, scanner, copy and fax machine. Education Bachelor's degree preferred; experience considered in lieu of degree. Experience Two years of experience in purchasing, inventory management required. Experience with an Inventory Database System preferred. Certificates, Licenses, Registrations None Competencies Service: Demonstrates high standards of service to patients, physicians, team members and other departments; remains calm when faced with challenging or difficult situations; effectively resolves service issues. Quality: Work is thorough and accurate; offers ideas and solutions to improve outcomes and enhance service; considers the situation and relevant information before taking action; effectively implements improvements. Integrity: Acts with the highest levels of personal ethics, honesty and accountability. Performance: Applies job specific knowledge, skills and experience to accomplish results; requires appropriate level of supervision; work is completed in a timely manner; uses sound judgement in decision-making; is reliable and dependable; utilizes time and resources responsibly; complies with policies and procedures; work area is organized, neat and clean. Communication: Expresses facts and ideas in a clear, convincing and organized manner; listens effectively; professional, respectful and compassionate in communications with others; follows proper channels of communication and shares essential information timely; maintains appropriate confidentiality. Teamwork: Builds and maintains effective working relationships; recognizes strengths and contribution of others; manages and resolves conflicts in a positive and constructive manner. Working Conditions Work is performed in a medical office environment involving contact with patients, physicians, staff, insurance carriers and other business partners. Demands high level of concentration and flexibility. Stress levels should be low, but may have to handle conflicting priorities and multiple tasks. Occasional local travel between work sites and additional hours, including evening or weekend work, may be necessary. Physical Requirements Not Required Occasional Frequent Continuous Walking X Standing X Sitting X Lifting up to 10 lbs X up to 25 lbs X up to 50 lbs X Assisted lifting X Climbing X Bending X Pulling X Pushing X Vision X Color Vision X Hearing X Speaking X Chemicals/PPE X Pathogens/PPE X Outside Work X State of Franklin Healthcare Associates reserves the right to alter, change or modify this job description at any time, with our without notice. The duties and responsibilities contained herein are considered representative, but not necessarily all-inclusive, of the duties and responsibilities, which may be required of a job incumbent. All other categorizations contained herein are meant to be representative of the general environment or working conditions in which the job is performed.SDL2017

Keywords: State of Franklin Healthcare Associates, Johnson City , supply chain Specialist - supply chain-full-time, Professions , Johnson City, Tennessee

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